About us
A world-leading acting conservatory and college, the American Academy of Dramatic Arts trains a diverse community of emerging actors from across the globe to thrive as professional artists and collaborators. The Academy is an accredited, degree-granting institution. Founded in 1884, The American Academy of Dramatic Arts is the first conservatory for actors in the English-speaking world. With an unmatched history and rich legacy, the Academy honors its past while continually striving to maintain its place at the forefront of training and creativity. To learn more about us, please visit our website at:
Position Overview
The Academy is seeking a part-time Receptionist in a supporting role who is self-motivated and experienced working in a fast-paced, collegiate environment. This is a unique opportunity for highly motivated individuals with a passion to build upon the exceptional reputation of The Academy. This position will report to the Director of Student Services.
General Position Responsibilities
· Handle the Academy Reception Desk and all daily tasks associated, including managing the main phone line and reception email account.
· Serve as point person to provide information and guidance to all campus constituents (students, faculty, staff) as well as alumni, vendors, and visitors.
· Complete administrative tasks associated with faculty and student attendance, such as handling call-out reports.
· Maintain class and meeting room reservation requests in the online reservation system.
· Stock office supply inventory and ensure all equipment is operational; act as point person to alert Operations about any services needed.
· Sort/distribute/organize mail, faxes, and packages for staff and faculty.
· Assist with data entry and ensure security, integrity, and confidentiality of data.
· Ability to be resourceful and deal with emergencies in a calm, timely, and effective manner according to Academy policies and procedures.
· Serve as a point person during emergencies, such as accidents, and communicate in real-time with relevant parties.
· Special projects as needed and other duties as assigned or approved by the Director of Student Services.
Expectations
· Demonstrate a consistently welcoming and friendly demeanor.
· Embrace staff unity and a sense of teamwork.
· Communicate openly and honestly.
· Demonstrate confidentiality.
· Be on time & prepared.
· Able to work 10 to 18 hours per week onsite – primarily during the late afternoon/evening (4:30pm – 10pm) on varying weekdays. However, flexibility and availability for morning or midday shifts as needed is a plus, to help with coverage during other team members’ time off. During the academic year, Saturday shifts are also needed, distributed on a rotating basis; hours are 10am to 6pm. There are fewer hours during summer (June, July, and August).
Experience/Education/Required Skills
· High school degree with proven work experience in an administrative role required.
· Previous experience in the arts or a non-profit setting preferred.
· Proficiency in computer skills including MS Office Suite, databases, apps, and e-mail.
· Effective and precise written and verbal communication skills.
· Strong analytical, organizational, and problem-resolution skills.
· Meticulous attention to detail and ability to proactively manage multiple projects and priorities in a fast-paced environment.
· Ability to easily connect with people and constructively discuss various problems and issues.
Compensation and Benefits
· The hourly compensation range is between $16.50-$19.
· This is a part-time, hourly position, with accrued sick time as mandated by the state.
· Currently residing in the New York Metro Area. No relocation costs are provided.
· No other benefits offered.
How to Apply
Please by emailing to jobsny@aada.edu with the subject line: PT Receptionist, LAST NAME, FIRST NAME. Include a cover letter in the body of the email and attach a resume (PDF or WORD file). Only those candidates selected for an interview will be contacted. Position open until filled; please, no phone calls.
Diversity, equity, inclusion, and belonging are core values of the Academy. Applicants from traditionally underrepresented groups are strongly encouraged to apply.
The Academy is proud to be an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, age, national origin or ancestry, sexual orientation, gender identity and expression, disability, or status as a veteran, or any other basis protected by applicable federal, state, or local law.
Job Type: Part-time
Pay: $16.50 - $19.00 per hour
Expected hours: 10 – 18 per week
Schedule:
Work Location: In person
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